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Capacity & Efficiency Mapping
Understanding How Your Procurement Function Works — And How to Make It Work Better.

Capacity & Efficiency Mapping

Most organisations do not have a clear picture of how their procurement function actually operates. Work is distributed unevenly. Roles are not clearly defined. Processes are manual where they should be automated. Some team members are overloaded while others are underutilised. Capacity and Efficiency Mapping changes this — giving leadership a clear, honest picture of the current state and a practical roadmap to improve it.
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15-20%

Cost Savings
through smarter procurement

37

Years Experience
across industries

9

Core Service Areas

1M+

Square Feet
Space Delivered, a real, verified figure.

What We Assess

The Capacity and Efficiency Mapping engagement covers four dimensions of your procurement function.
Capacity

How much time does each team member spend on each type of activity, is that the right use of their time, and is the team the right size for the volume and complexity of procurement they are managing

Role Clarity
Role Clarity

Does every team member know exactly what they are responsible for, where their authority begins and ends, and how their work
connects to the organisation's procurement goals

Process Efficiency

Are the procurement processes clear, well-documented, and followed consistently, where are the manual steps that slow things down, where is duplication occurring

Workload Distribution

Is work distributed fairly and logically, or are certain team members carrying a disproportionate burden while others have capacity that is not being used

What You Receive

A Capacity and Efficiency Report

Structured assessment of your current state across all four dimensions

A Workload Distribution Map

Showing how time is currently being spent across the team versus how it should be spent

A Process Improvement List

Specific recommendations for each bottleneck or inefficiency identified

A Role Clarity Framework

Recommended role descriptions and accountability boundaries for each position in the team

A Technology Opportunity Assessment

Where automation or procurement technology would deliver the greatest ROI

A 90-Day Improvement Plan

Specific, prioritised actions that can be implemented immediately

Document

I have spent 37 years in procurement — including 19 years as AVP at a major global IT company, managing multi-city operations, complex vendor portfolios, and significant infrastructure projects.

Why This Matters

The Virtual CPO service is how I bring that experience directly to your organisation — at a level of commitment and cost that makes sense for where you are right now. If your procurement function needs a senior leader, I am available.

I have spent 37 years in procurement — including 19 years as AVP at a major global IT company, managing multi-city operations, complex vendor portfolios, and significant infrastructure projects.

Why This Matters

The Virtual CPO service is how I bring that experience directly to your organisation — at a level of commitment and cost that makes sense for where you are right now. If your procurement function needs a senior leader, I am available.